4 Tasks Property Managers Should Do to Prepare for a Storm

12/20/2021 (Permalink)

Commercial property must be prepared for when inclement weather comes through, however, it is not always feasible for business owners to control all elements of storm preparedness, especially if they lease space. With that in mind, property management must take action, doing what they can to protect their assets. Here are four things they can do to help:

1. Establish Communication

Regular updates are important. People need to know if the area is safe or whether evacuation and boarding should occur. Furthermore, everyone should be on the same page about how to prepare for the storm and who has what responsibility. Therefore, property management should compile a list of everyone's phone numbers and email addresses. Send messages often, ensuring that everyone is aware of your progress. 

2. Have a Plan

Well before severe weather appears, discuss the protocol for storm preparedness with all parties necessary for decisions on what should take place. Gather together and upload online important legal and financial documents: This includes contracts, mortgage papers, bank account numbers, and insurance policies. In addition, think ahead of whom to call in an emergency. Having a list of important contacts can streamline the process when severe weather strikes.

3. Prepare the Grounds

Once a watch is issued, property management should begin looking at the facility. Are the shingles loose on the roofs? If so, have them secured or covered. Does the pool area require attention? Have employees clear the deck of any furniture. Also, walk the property to address anything that can be cleared before the weather. Trim tree branches, and pick up any loose debris. Eliminate objects that could become projectiles from the high winds. 

4. Record the Property

Before the gales hit, grab your phone and videotape the building. Make sure this has a timestamp, verifying for insurance that you did attend to the location. Should leaks or structural problems occur, this evidence may help expedite the approval for a storm restoration company's services.

Be proactive. Management companies should consider storm preparedness early, mapping out their tasks and establishing a strong line of contact. Protect the space and ensure all measures of security are done in advance to avoid unnecessary damage.